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Managing users & tool instances

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This guide is intended for makerspace admins and users who have permission to manage a makerspace in Pinpoint.

Roles​

Super admin​

As a super admin, you have full administrative access to all spaces within Pinpoint. Super admins can:

  • Create and edit tool instances.
  • Manage space permissions.
  • Configure Parchment Digital Badges integration.
  • Manage users.
  • Update badge requirements for tools.

Space admin​

Space admins can administer only their assigned spaces. A super admin must grant space admin permissions. Space admins can:

  • Create and edit tool instances.
  • Manage space permissions.
  • Configure Parchment Digital Badges integration.
  • Manage users.

Modifying permissions​

Follow these steps to add or remove space admin access:

Open user details page​

  1. Navigate to Pinpoint Admin.

  2. Select the space you want to manage.

  3. Click "Space admins".

  4. The space admin permissions table lists the current admins.

Add space permission​

  1. Click the plus (+) icon next to the search bar.

  2. Enter the UID of the user you want to grant space admin access to.

  3. Click the check (✓) icon to confirm or the X icon to cancel.

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  • You can only add UIDs for existing Pinpoint users.
  • The system prevents duplicate permissions.

Delete space permission​

  1. Find the user in the table and click the trash icon in the "Action" column.

  2. Click the check (✓) icon to confirm or the X icon to cancel.

Managing tool instances​

A tool defines equipment and its training requirements. A tool instance is an individual unit in a space. Tools are shared across spaces; tool categories organize instances within one space. Follow these steps to add or update tool instances in your space:

Open manage tool instances page​

  1. Navigate to Pinpoint Admin.

  2. Select the space you want to manage.

  3. Choose Tool instances.

  4. Select a tool instance to view its details, or add one as described below.

Tool instances labeled with their shared tool and category

Add tool instance​

  1. Click the plus (+) icon in the bottom right corner.

  2. Fill out the tool instance details:

  3. Select Create tool instance. A confirmation appears and the instance list reloads with the new record. Use the back arrow to leave without creating an instance.

Update tool instance​

  1. Click on the tool instance you want to update.

  2. Update the tool instance details:

  3. Select Save to apply changes. The form stays open and shows a confirmation. Select Cancel to return to the instance list without saving further changes.

Edit tool instance form with Save, Cancel, and Delete actions